Are you happy with your email inbox?
If you are, congratulations! Most of my clients say they feel overwhelmed by email and the constant distraction it creates throughout their day. Do you need a strategy for coping with email? How would you feel if you could open your inbox and have it organized and prioritized? How much time and stress would that save you? Could you use that time for something more enjoyable or useful?
Email can be a highly productive form of communication IF it is used effectively. The Streamlined Office can create a personalized strategy and teach you how to use the functionality of your email system. If you are tired of being a slave to your inbox, contact us! We can help!
If you still need convincing, check out some of these statistics…..
How much time do you spend on email?
If your business revolves around email and dealing with it actually generates income, then that’s great. However, for most business owners, email is not a direct, revenue generating activity. Did you know that some statistics estimate that high-skill knowledge workers spend 28% of their week managing email? That equates to 11.2 hours! Have you tried tracking yourself over the course of a week to see exactly how much time you spend managing your email? This little exercise can be very enlightening.
The cost of distraction
How often do you check your email? Do you have a screen pop-up alert that lets you know every time you receive a new email? If you do, I highly recommend turning it off! Why? Because every time you are interrupted or distracted from the task you are doing, it takes an average of 20 minutes to refocus your attention. Every time you take a “quick look” at your email or that alert flashing on your screen, you are losing up to 20 minutes of productive, focused attention.
A study by Apex performance showed that more than half of the workers in their study checked their inbox more than 11 times a day. Do the math. 11 x 20 minutes is 3.5 hours a day that focused attention is lost. If you are in the habit of doing this, try limiting yourself to checking your email no more than 3 times a day and at specific times. You will be amazed at how much more you can get done without the distraction.
Call today for a FREE consultation and learn more about how we can help. 480-221-0588